Bellingham Event Guide v.2

Bellingham Parks & Recreation Leisure Guide

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Page 9 of 17

8 Emergency Response & Safety Plan It is highly recommended that you consider how to respond and communicate with volunteers, emergency responders and the event planning team in the case of an emergency. All events should have a detailed emergency response and safety plan. Some considerations to be described in the plan include: Location of an Emergency Command Center/staging area and access for emergency vehicles. Primary and Secondary Event Officials - Identify those who have authority to cancel or modify event activities, along with their day-of-event contact information. Available on-site medical equipment and names/contact information of trained staff/volunteers. Protocol for missing persons and lost children. For events on or near the water, a water safety plan. Identification of risk-factor thresholds that would alter or cancel the event e.g. weather, air/water quality, police activity, etc. Depending on whether the event has limited access, a large number of attendees, or a high risk/likelihood of injuries, the Bellingham Fire Department may determine that medics and/or a staffed aid transport unit is required at the expense of the event sponsor. An example of an Emergency Action Plan is provided as an attachment to this Guide. Event Site Map An Event Site Map is required with the Special Event application to show the overall layout of the event. The map must be legible and on a minimum 8.5" x 11" paper. This map should show all the following items, as applicable: Surrounding street names Directional arrows/route Parking/staging areas Recycling/trash areas Portable restroom locations Start/finish lines Fencing/barriers Beer/wine gardens Street closure points Emergency access routes and staging areas Booths/vending areas Cooking areas (including fire pits) Food trucks Generators Stages Signage, a-boards, balloon arches, banners For private events in buildings or enclosed spaces: o Show maximum number of people present at one time o Provide floor plan(s) with the activities and use of each room, width and door swing of entrances and exits, location and number of restrooms, and note whether the building has a fire sprinkler and/or alarm. Other information or activities that help describe the event Event Supplies Bellingham Parks and Recreation has a variety of event supplies available for open events. Available equipment includes: tables, chairs, bike racks, stages, water coolers, traffic control devices, etc. Games and other equipment are also available for block parties at no charge through the Neighborhood Block Party trailer program.

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